Privacy Policy

1. Introduction

Filot Inc. ("Filot," "we," "our," or "us") respects your privacy and is committed to protecting it through our compliance with this policy. This Privacy Policy describes the types of information we may collect from you or that you may provide when you use our services, including our website (filot.ai) and any related applications (collectively, our "Services"), and our practices for collecting, using, maintaining, protecting, and disclosing that information.

2. Information We Collect

We collect several types of information from and about users of our Services, including:

• Personal information such as name, email address, and other identifiers.
• Usage information about your activity on our Services.
• Device and connection information.

3. How We Use Your Information

We use information that we collect about you or that you provide to us, including any personal information:

• To provide, maintain, and improve our Services.
• To process transactions and send related information.
• To notify you about changes to our Services or any products or services we offer or provide.
• To carry out our obligations and enforce our rights.

4. Disclosure of Your Information

We may disclose aggregated information about our users without restriction. We may disclose personal information that we collect or you provide as described in this privacy policy:

• To our subsidiaries and affiliates.
• To contractors, service providers, and other third parties we use to support our business.
• To fulfill the purpose for which you provide it.
• For any other purpose disclosed by us when you provide the information.
• With your consent.

5. Data Security

We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure. However, the transmission of information via the internet is not completely secure. We cannot guarantee the security of your personal information transmitted to our Services.

6. Third-Party Services

We use third-party services, including Language Model (LLM) providers, to support our Services. When we send information to these providers, we opt for no data retention. However, please be aware that these third-party services have their own privacy policies, and we do not accept any responsibility or liability for their policies or processing of your personal information.

7. User-Uploaded Data

When you upload data to our Services (including but not limited to financial documents, SEC filings, or other proprietary information):

• We maintain strict security measures to protect your uploaded data from unauthorized access, disclosure, or use.
• Your data may be processed by third-party AI model providers (such as OpenAI) to deliver our Services.
• We opt out of data retention and model training by third-party providers whenever possible.
• You are solely responsible for ensuring you have the necessary rights and permissions to upload any data to our Services.

While we implement industry-standard security measures, no method of transmission or storage is 100% secure. We cannot guarantee absolute security of your data.

8. Data Retention

We retain your personal information for as long as necessary to provide our Services and fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. You may request deletion of your account and associated data by contacting us at the email address provided below.

9. Your Rights

Depending on your location, you may have certain rights regarding your personal information, including:

• The right to access and receive a copy of your personal information.
• The right to correct inaccurate personal information.
• The right to request deletion of your personal information.
• The right to object to or restrict certain processing of your personal information.
• The right to data portability.

To exercise these rights, please contact us using the information provided below.

10. Cookies and Tracking Technologies

We may use cookies and similar tracking technologies to track activity on our Services and hold certain information. Cookies are files with small amounts of data that are sent to your browser from a website and stored on your device. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Services.

11. Children's Privacy

Our Services are not intended for use by children under the age of 18. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact us so that we can take necessary action.

12. International Data Transfers

Your information, including personal information, may be transferred to—and maintained on—computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction. By using our Services, you consent to the transfer of your information to the United States and other locations as necessary to provide our Services.

13. Changes to Our Privacy Policy

We may update our privacy policy from time to time. If we make material changes to how we treat our users' personal information, we will notify you through a notice on our website home page. You are responsible for periodically visiting our Services and this privacy policy to check for any changes.